A New Way to Work

Success and change without burnout by Dr. Geri Puleo

Archive for the category “Working”

Finding Your Passion: 5 Ways to Turn Your Professional Dreams into Reality

Make Things Happen

Are dreams the same as goals?  If not, what do you absolutely need to do to transform an idealistic dream into tangible reality?  This is a challenge facing many professionals.  But why?

Perhaps many people live lives of quiet desperation due to today’s hyperactive, 24/7, constantly “connected” lifestyle.  When you’re constantly “on,” it makes it difficult (if not impossible) to take the time to think and create a strategic action plan.  But without a plan, you’ll never be able to create success on your own terms.

But how would your life change if you consistently took action to achieve your dreams?  Quite frankly, having dreams and then taking action to achieve (or even surpass) them is what makes life a satisfying, exciting adventure! But dreams do not automatically morph into goals — and it’s the goals you set that keep you on track or push you off course toward achieving your dreams.

Let’s look at a popular professional dream:  making a lot of money — and then having the time to travel the world.  Sounds pretty nice, huh?  But, while the desired end is known, the path to get there is often murky.  And that’s where many people get off course.

But let’s break this dream down by asking:  what does it really mean to “make a lot of money?”  This dream isn’t really an empowering goal for 3 reasons:

  • It’s too vague — in other words, there are no quantifiable metrics attached to it.  (What’s “a lot of money” to one person might be viewed as the bare minimum by another.)
  • It may not be based on current reality — exactly how do you get from where you are right now and where you want to be?  In other words, is the professional path that you are currently traveling leading to what you really want?
  • It overlooks very real sacrifices — every goal requires you to say “no” to some things in order to say “yes” to turning the dream into reality.

Contrary to what others may advise, I believe that you can’t have it all…BUT what you can have is a life based on the things which are important to you.

To achieve lofty goals,
you must be willing to sacrifice that which is unimportant.
Sometimes you might even have to
sacrifice the important things…at least temporarily.  

If your goals are compelling, the sacrifices are usually acceptable. To aspire to greatness, you must say ‘no’ to mediocrity!

How to Turn Dreams Into Reality 

So, what if your dream is too vague, unrealistic, and/or doesn’t consider the necessary sacrifices?

First and foremost, begin with what YOU really want:  what is important to you?  What are your needs?  Are you willing to make the necessary sacrifices?  Perhaps most importantly, do you recognize the unique contributions which you alone can provide in a job and career?

Making these decisions requires soul searching — but you can begin by answering 3 fundamental questions:

  1. What do your dreams really represent?  We’re not talking Freudian psychoanalysis here.  For many people, lifestyle dreams represent the effects of achieving something else.  In the case of “making a lot of money,” does that mean security…or is it for “bragging rights?”  But if the money is simply a stepping stone to traveling, it might be time to search for a different job that offers you the ability to travel.
  2. What are you qualified to do?  We’re getting a little bit deeper here — and it’s time to engage in unabashed objectivity.  Everyone has strengths that separate them from other workers.  What are yours?  Find them not only in your work experiences, but in your volunteer or personal activities.  And don’t overlook those KSAs (knowledge, skills, and abilities) that are easy for you — they are often important clues to finding the job of your dreams and differentiating you from the competition.
  3. How committed are you to achieving your goals? Here’s where the sacrifices come into play — and this is also where many people let their dreams die a silent death.  It’s the moment of truth:  will YOU make the necessary sacrifices to turn your dream into a reality?

The ultimate choice of how you live your life rests with YOU!  Do you want the legacy of your life to be a lesson in the unrealized dreams arising from the goals that you ‘woulda, coulda, or shoulda’ achieved? OR will you take those important three deep breaths…and make the commitment to live your life in the way that you want it to be? Are you willing to move forward to create success on your own terms?

If you’re ready, then today is the first step on your path.  Creating success on your own terms requires courage to commit to what you really want and how you really want to live — even if the people around you aren’t very supportive.  To help you identify and understand the dream stealers in your life AND take proactive steps to prevent them from sabotaging your success, click here for my FREE 3-lesson eCourse on Letting Go of Dream Stealers.

Dr. Geri Puleo, SPHR, is the President and CEO of Change Management Solutions, Inc., an eLearning company focused on techniques to eliminate the 5 workplace stressors that create and sustain burnout:  Job Change, Organizational Change, Work-Life Imbalance, Poor Leadership and Management, and Ineffective Human Resources.  An entrepreneur for over 25 years, author, blogger, career coach, university professor, and researcher, you can see her “in action,” watch her TEDx Talk on YouTube at https://www.youtube.com/watch?v=hFkI69zJzLI.  To contact Dr. Puleo, please go to www.gapuleo.com.   

Do As I Say! How Poor Leadership Creates Burnout

This is video #5 in a 10-part series focusing on the 10 ways that organizations burn out employees.  I’ll discuss how poor leadership leads to employee burnout and give tips on how to build relationships with employees and increase engagement.

Dr. Geri Puleo, SPHR, is the President and CEO of Change Management Solutions, Inc., an eLearning company focused on techniques to eliminate the 5 workplace stressors that create and sustain burnout:  Job Change, Organizational Change, Work-Life Imbalance, Poor Leadership and Management, and Ineffective Human Resources.  An entrepreneur for over 25 years, author, blogger, career coach, university professor, and researcher, you can see her “in action,” watch her TEDx Talk on YouTube at https://www.youtube.com/watch?v=hFkI69zJzLI.  To contact Dr. Puleo, please go to www.gapuleo.com

It’s About the Money! How Over-emphasizing ROI Creates Burnout

This is video #3 in my 10-part series focusing on the 10 ways that organizations burn out employees. I’ll discuss how focusing simply on financial results leads to employee burnout plus provide tips to balance tangible and intangible outcomes.

Dr. Geri Puleo, SPHR, is the President and CEO of Change Management Solutions, Inc., an eLearning company focused on techniques to eliminate the 5 workplace stressors that create and sustain burnout:  Job Change, Organizational Change, Work-Life Imbalance, Poor Leadership and Management, and Ineffective Human Resources.  An entrepreneur for over 25 years, author, blogger, career coach, university professor, and researcher, you can see her “in action,” watch her TEDx Talk on YouTube at https://www.youtube.com/watch?v=hFkI69zJzLI.  To contact Dr. Puleo, please go to www.gapuleo.com

What Did You Say? How Poor Communication Leads to Burnout (Video)

This is video #2 in my 10-part series focusing on the 10 ways that organizations burn out employees.  I’ll discuss how poor organizational communication leads to employee burnout plus provide tips on effectively sending and receiving messages.

Dr. Geri Puleo, SPHR, is the President and CEO of Change Management Solutions, Inc., an eLearning company focused on techniques to eliminate the 5 workplace stressors that create and sustain burnout:  Job Change, Organizational Change, Work-Life Imbalance, Poor Leadership and Management, and Ineffective Human Resources.  An entrepreneur for over 25 years, author, blogger, career coach, university professor, and researcher, you can see her “in action,” watch her TEDx Talk on YouTube at https://www.youtube.com/watch?v=hFkI69zJzLI.  To contact Dr. Puleo, please go to www.gapuleo.com

Where Are We Going? How a Lack of Vision or Direction Creates Employee Burnout (Video)

This is video #1 in a 10-part series focusing on the 10 ways that organizations burn out employees. Dr. Geri Puleo discusses how the lack of an organizational vision or direction leads to employee burnout plus provides tips on creating a compelling organizational vision and establishing the path to achieve it.

Dr. Geri Puleo, SPHR, is the President and CEO of Change Management Solutions, Inc., an eLearning company focused on techniques to eliminate the 5 workplace stressors that create and sustain burnout:  Job Change, Organizational Change, Work-Life Imbalance, Poor Leadership and Management, and Ineffective Human Resources.  An entrepreneur for over 25 years, author, blogger, career coach, university professor, and researcher, you can see her “in action,” watch her TEDx Talk on YouTube at https://www.youtube.com/watch?v=hFkI69zJzLI.  To contact Dr. Puleo, please go to www.gapuleo.com

5 Myths About Organizational Change

Myth v fact

There are few words that are as dreaded by employees as “organizational change.”  But is the fear justified – or is it the result of some all too common misperceptions by change leaders?

Based on my research and practice, I’ve identified five common myths about organizational change:  what it is, why it often fails, and what to do instead.

Myth #1:  Change resistors must be silenced.  According to many change leaders, organizational change will only succeed IF you have “the right people on the bus.”  In other words, any employees – regardless of their positions on their organizational hierarchy or tenure with the company – must “get on board” or risk being removed from the organization.

Why This Is a Myth:  For the most part, change resistors usually have some very good reasons to support their reluctance to fully embrace the proposed changes.  Why would any change leader ignore their experience and insights?

What to Think Instead:  Change resistors’ ideas should be considered because they can forewarn of potential obstacles that can sabotage the change initiative.  Plus these resistors can potentially become some of the company’s best change advocates IF the change leaders address their fears and concerns.  Click here for more information on what I call the “Change Resistance Zoo.”

Myth #2:  If you present a logical argument, then people will change.  Business tends to be driven by quantitative metrics focused on achieving tangible results – which tend to be the primary focus of any change initiative.

Why This Is a Myth:  If only human beings would consistently behave in a “rational” or “logical” way – but it’s not in our DNA.  While human beings are logical and capable of rational decision-making, we are emotional beings as well.  Our behaviors are ruled by our beliefs, values, and the all-important WIIFM:  “what’s in it for me.”

What to Think Instead:  Effective change leaders focus on both the tangible and intangible aspects of a change initiative.  Employees’ fears stemming around potential job loss, demotion, or even closing of their office location must not only be addressed, but also incorporated within the strategic action plan.  You can’t ask workers to embrace the destabilization of their work environment without addressing the question of what’s in it for them as a result.

Myth #3:  Change occurs in isolation.  Organizational change can be compartmentalized, which makes it much easier to forecast any potential effects on other areas of the business.

Why This Is a Myth:  Organizations are constantly evolving, cross-functional, intradependent entities.  As a result, changes in one part of the organization can (and will) have effects on seemingly unrelated aspects of the business.

What to Think Instead:  Organizational changes affect the company’s lifeblood on strategic, operational, and tactical levels.  A “tweak” in a company’s product can (and will) affect not only the manufacturing process, but also the sales, human resources, customer service, and marketing functions.  A seemingly “little” change that can wreak havoc in a company’s short- and long-term functioning.  Think outside the box of compartmentalized change and consider the obvious and not-so-obvious consequences.

Myth #4:  To create transformational change, you must bring in outsiders to lead it.  Because the company’s culture is often the target of transformational change, the only way to get a “fresh perspective” is to bring in change leaders from outside the organization – maybe from the same industry, but maybe not.

Why This Is a Myth:  This is probably the most pervasive myth in transformational organizational change – and perhaps the reason why over 70% of change initiatives fail.  Outsiders may have new ideas BUT they also are not intimately aware with how things currently work in the organization and why they are being done in this particular manner.  As a result, there is often a lack of appreciation for the company’s history and an ignorance of the power of the company’s formal and informal network leaders.

What to Think Instead:  Consider tapping your current workforce for ideas on how to transform the organization – rather than thinking of them as change resistors.  Current employees have a great deal of intangible but persuasive capital within the company:  not only do they understand what is currently happening (which means that they are uniquely qualified to highlight the underlying problems), but they usually have some great (but often untapped) ideas on how to improve things.

Myth #5:  You can create change by sheer force of will.  If you really want to change, then you will be able to change – it’s all about willpower.

Why This Is a Myth:  If only change could be accomplished simply by willing it to happen.  It can’t.  Successful changes take place by moving through the transition period connecting the past to the desired future – no one navigates this “no man’s land” without a clear road map and the necessary resources to reach the destination.

What to Think Instead:  Change leaders need to provide the Four R’s throughout the planning and implementation process in order to ensure that successful movement through the transition period.  A Road map that outlines the desired path to achieve the goal, the potential effects throughout the organization, and built-in flexibility to stay on-track when obstacles emerge.  A compelling Reason for the change initiative that addresses tangible financial needs as well as the intangible emotional needs of employees.  Sufficient Resources to support employees as they move through the transition period – including manpower, relevant technology, sufficient financial resources, and emotional support.  Rewards that celebrate the short-term wins along the way to transformation; this can be financial or (perhaps even more important) time off or public recognition for employees’ often Herculean efforts.

Organizational change is not for the feint of heart.  It can be confusing, confounding, frustrating, and terrifying.  The first step is to debunk these five prevalent myths about the process of change.  By replacing them with more proactive beliefs, both change leaders and change targets will be more likely to listen to the arguments as to why they must temporarily destabilize their current work environment in order to create one that is better for both the organization and them.

Dr. Geri Puleo, SPHR, is the President and CEO of Change Management Solutions, Inc., an eLearning company focused on techniques to eliminate the 5 workplace stressors that create and sustain burnout:  Job Change, Organizational Change, Work-Life Imbalance, Poor Leadership and Management, and Ineffective Human Resources.  An entrepreneur for over 25 years, author, blogger, career coach, university professor, and researcher, you can see her “in action,” watch her TEDx Talk on YouTube at https://www.youtube.com/watch?v=hFkI69zJzLI.  To contact Dr. Puleo, please go to www.gapuleo.com

 

 

The Instant De-Stresser You Can Do at Your Desk

Breathe etched on stone heart

Breathing is natural.  It’s part of our autonomic nervous system, so we don’t even have to think about it.  But maybe we should consciously focus on our breathing in order to avoid stress and burnout.

Anxiety and stress have interesting effects on the breath.  Since breathing is controlled by the autonomic nervous system, changes in breath will occur automatically without our control.  For example, do you consciously instruct your body to breathe faster when your “fight or flight” response is triggered?  How about if you’re frightened – do you tell yourself to “hold your breath?”

Stress triggers the release of hundreds of different chemicals to surge through your body.  These chemicals create changes in the way that your body is operating so that you are better able to respond to the stressor.

A few years ago, I was co-presenting a workshop on using yoga to avoid workplace burnout.  One of the exercises that I asked participants to do was to take a deep breath.

Sounds easy, right?  But I was amazed at how many people don’t really know how to breathe.

Deep breathing involves using your diaphragm (a muscle located horizontally between your thoracic and abdominal cavities).  As a result, your waist expands out sideways while your lower pelvic belly moves down and out.  This allows you to support your breath – which is why it is the foundation of good singing.

But in the workshop, many of the participant inhaled loudly, scrunched up their shoulders, puffed out their chests…then held their breath.  This is a classic example of shallow breathing.

The Dangers of Shallow Breathing

While deep diaphragmatic breathing can calm you, shallow breathing tends to increase stress and anxiety on a physical level.  One study even indicated that simply changing to a shallow breathing pattern can actually trigger feelings of stress and anxiety (Plarre, Raij, et cl., 2011).

Shallow breathing (or “overbreathing”) is triggered by the “fight or flight” response to a perceived danger.  Even though you may feel like you’re not getting enough oxygen, these short rapid breaths are actually getting too much oxygen into your system.

Let me explain:  The act of breathing enables you to inhale oxygen (which fills your lungs immediately) and exhale carbon dioxide (which takes more time for your body to develop).  This delicate balance of oxygen and carbon dioxide goes out of whack when you’re stressed.

Overbreathing pushes out large levels of carbon dioxide – more carbon dioxide than your body is actually producing.  Because your levels are now lower than normal, your blood’s pH level is increased – which constricts your blood vessels and reduces blood flow to your brain.  As a result, it’s taking longer to bring oxygen to where it’s needed.

Which leads to feelings of needing more oxygen NOW – even though your oxygen levels are probably normal!  This rapid breathing makes you feel worse.  The cure is to slow down your breathing in order to get back in balance (literally and figuratively).

The effects of shallow breathing include:  chest pains, light-headedness, weakness, tingling in the hands/feet/lips, feeling feint, and a rapid heart beat.  If continued for a prolonged period of time, shallow breathing can also contribute to panic attacks.

If left unchecked, shallow breathing can become your accustomed way to breathe – in extreme cases, your body may eventually forget how to breathe in a healthy way.

Re-Learning How to Breathe

Remember those workshop participants who didn’t know how to breathe deeply?  I used a few very simple techniques to help them reconnect with their breath and reduce their stress levels:

Tip #1:  Focus on feeling your breath fill up your belly.  Many of us tend to keep our abdomens tight.  Maybe it’s a conscious effort to look like we have flatter abs.  But it might also be an unconscious physical response to stress.

Tip #2:  Relax your mouth and tongue.  Seriously.  It’s a simple technique that can automatically relax you.  Stress causes many people to tense their jaws, grit their teeth, or even use their tongues to reduce air flow.  Open your mouth slightly and relax – you’ll quickly learn where you are holding your tension.

Tip #3:  Count while you breathe.  One of the most effective techniques that I’ve used to quiet the mind and trigger a sense of calm is to breathe as follows:

  • Before you begin, commit to simply following the flow of breath – inhale, exhale, inhale, exhale.
  • To begin, inhale for 1 count; then exhale for 2 counts.
  • Inhale for 3 counts; then exhale for 4 counts.
  • Inhale for 5 counts; then exhale for 6 counts.
  • Inhale for 7 counts; then exhale for 8 counts.
  • Inhale for 9 counts; then exhale for 10 counts.
  • Repeat.

The speed of your counting doesn’t seem to matter; I’ve done it relatively quickly or quite slowly.  Nor is the number of times that you repeat this process set in stone – it really depends on the sense of calm that you experience; generally, I feel much less stressed after 3 or 4 repetitions.

What’s critical is to let your inhalations fully extend down into your diaphragm so that you are breathing deeply.

Tip #4:  Feel with gratitude the life force inherent in your breath.  No, the chi (or qi) life force is not some “New Age-y” psychobabble – it’s just a simple fact:  breath is life.  Consciously taking a moment of simple gratitude for life itself also helps to keep things in perspective and reduce stress.

Breathing can be an instant de-stresser.  It can be done anywhere – in fact, you will be breathing everywhere!  To de-stress, simply take a few moments to focus on the breath and be grateful for its life-giving force.

For more tips on diaphragmatic breathing, check out this 2-minute YouTube video:   https://youtu.be/6UO4PYZ6G98.

Dr. Geri Puleo, SPHR, is the President and CEO of Change Management Solutions, Inc., an eLearning company focused on techniques to eliminate the 5 workplace stressors that create and sustain burnout:  Job Change, Organizational Change, Work-Life Imbalance, Poor Leadership and Management, and Ineffective Human Resources.  An entrepreneur for over 25 years, author, blogger, career coach, university professor, and researcher, you can see her “in action,” watch her TEDx Talk on YouTube at https://www.youtube.com/watch?v=hFkI69zJzLI.  To contact Dr. Puleo, please go to www.gapuleo.com

 

Give Thanks at Work, Too

2017-11-22 - Gratitude - not expressing is gift not given

Dr. Geri Puleo, SPHR, is the President and CEO of Change Management Solutions, Inc., an eLearning company focused on techniques to eliminate the 5 workplace stressors that create and sustain burnout:  Job Change, Organizational Change, Work-Life Imbalance, Poor Leadership and Management, and Ineffective Human Resources.  An entrepreneur for over 25 years, author, blogger, career coach, university professor, and researcher, you can see her “in action,” watch her TEDx Talk on YouTube at https://www.youtube.com/watch?v=hFkI69zJzLI.  To contact Dr. Puleo, please go to www.gapuleo.com

Is Your Resume Scan-Friendly? 12 Things You SHOULDN’T Do

Resume w Magnifying Glass

OUCH:  75% of online job applicants are rejected by the employer’s Applicant Tracking System (ATS)!  

Applicant Tracking Systems (ATS) have revolutionized the hiring process.  Because they can check for person-job fit much more quickly than a human scan, ATS are used by over 90% of large companies and 50% of mid-sized companies.

So, just about any time you apply online for a job, your resume will be scanned by the company’s ATS before it is even seen by a human being.  This makes passing the ATS resume screen one of the biggest obstacles that you will face in your job search because:

  • An ATS doesn’t “read” your resume in the same way that a human does — instead of reading left to right, ATS scans resumes up and down.
  • Plus an ATS removes all formatting in your resume — since an ATS uses OCR (optical character recognition) to scan resumes, it becomes very “confused” by unusual formats — or even font styles!
  • Plus an ATS is programmed to search for key words that are relevant to the job for which you are applying — many are not able to “figure out” that an MBA is the same thing as a Master of Business Administration…or a Masters in Business Administration…or even an M.B.A.
  • Plus an ATS “sorts” all the information on your resume into predetermined categories — if it is “confused” by your formatting, it assumes that the information is missing in that category.
  • Plus an ATS scores your resume – and only the highest scored resumes move forward.

Even though most job candidates hate ATS, a growing majority of employers will continue to use ATS to help their recruiters and hiring managers sort through the huge number of online applications for a single job.

The following is a quick checklist of tips for creating a scannable resume:

  1. DON’T upload a pdf of your resume when applying online.  ATS interpret a pdf as a picture — so it can’t sort your information (aka “the words”) into the predetermined categories.
    INSTEAD upload your resume as a text (.txt) file — it’s not pretty, but not only is it much easier for the ATS to scan and interpret, the system will automatically convert your uploaded document into a .txt file for scanning.  (You can always bring your “pretty” version of the resume to the job interview OR email it to your contact within the company.)
  2. DON’T use borders or horizontal lines that go across the page.  This only confuses the ATS — and a confused ATS will automatically reject your resume.
    INSTEAD use dashes (–) OR equal signs (==), if you must have a horizontal line — this is particularly helpful before and after subheadings.
  3. DON’T add your picture or format your resume by using graphics or tables — the ATS can’t read them!
    INSTEAD provide your LinkedIn address if you want to provide a picture – but most employers will Google you before inviting you to an interview.
  4. DON’T worry about the length of your resume — it should be as long as you need to tell your story.
    INSTEAD focus on the content and key words in your resume, rather than the length.
  5. DON’T use hanging paragraphs so that the most important information is indented from the left side.
    INSTEAD bring all your information to the left margin and use 1″ margins — ATS can generally read only 60 characters in a line (a very small amount), so the rest will be ignored.  Again, this might not be “pretty” to human eyes, but it helps the ATS correctly read, categorize, and score your resume.
  6. DON’T use “fancy,” unusual, or script fonts (e.g., Comic, Chiller, Brush Script, Freestyle Script).  This also confuses the ATS — and it will reject your resume.
    INSTEAD use “classic” or standard fonts, such as Arial, Times, Tahoma, or Calibri (the default font in MS-Word).  Quick note:  some ATS can’t “read” a serif font (that is, a font that has a little line at the edge of a letter), so it’s best to use sans serif fonts such as Arial or Calibri.  HINT:  This page is in a serif font.
  7. DON’T use small fonts in order to “fit” more information on a page — remember that the ATS doesn’t calculate page length.
    INSTEAD be sure that your font is at least 10 or 11 point.  It’s easier to read and reduces the probability that important achievements falling at the end of a line won’t be overlooked by the ATS.
  8. DON’T be creative with your wording.  ATS scan resumes for specific key words that the employer has programmed into it — and it can usually not “read” variations of a word.
    INSTEAD use key words that are identical to those found in the job description.  ATS often don’t know that “successful” is a derivative of “success” — so if the ATS is programmed to search for “success,” it will not count and give you points if you use the word “successful.”  (I know, it’s a pain!)
  9. DON’T try to outsmart the system by using “white font gimmicks” — in other words, adding key words in a white font in the borders of your resume.  The logic is that even though a human can’t see the words, the ATS can — but most ATS are too sophisticated to be “tricked” by this ploy.
    INSTEAD use key words throughout your resume to provide context.  Not only will the ATS pick up and count these key words to give you points, but it will also contextualize the key words by showing that you’ve actually used these skills in other jobs over time — which leads to a higher score for your resume.
  10. DON’T use acronyms even if they are well known in your industry.
    INSTEAD add the full spelled out name that the acronym represents; in other words, format it like this:  Certified Public Accountant (CPA).
  11. DON’T use specialized names for section headings — once again, this can confuse the ATS and it will determine that these sections are missing from your resume.
    INSTEAD use standard section headings only.  Use “Work Experience” not “Professional Credentials.”  Use “Education” not “Academic Background.”  Hint:  Don’t combine two categories within one heading, such as “Training and Credentials” — use each as a separate section.
  12. DON’T be surprised if only the first page of your resume is scanned — employers may program the ATS in order to save time and scan more resumes.
    INSTEAD front-load your resume with relevant key words and experience –while not all ATS will scan just the first page, it’s a good idea not only to raise your ATS ranking but also pass the quick skim that a human will eventually give your resume.

Remember!  A “confused” ATS will default to eliminating your resume from consideration.  By following these rules, your resume will be more likely to pass the first hurdle in finding a new employer.  GOOD LUCK!

NOTE:  If you need help developing a powerful resume, click here for information about my resume writing services.

Dr. Geri Puleo, SPHR, is the President and CEO of Change Management Solutions, Inc., an eLearning company focused on techniques to eliminate the 5 workplace stressors that create and sustain burnout:  Job Change, Organizational Change, Work-Life Imbalance, Poor Leadership and Management, and Ineffective Human Resources.  An entrepreneur for over 25 years, author, blogger, career coach, university professor, and researcher, you can see her “in action,” watch her TEDx Talk on YouTube at https://www.youtube.com/watch?v=hFkI69zJzLI.  To contact Dr. Puleo, please go to www.gapuleo.com

 

 

 

Will Flexible Work Schedules Benefit Your Organization? 10 Factors to Consider

Flexibility - 2 pulling 1

Workplace flexibility.  All employees want it…most employers say they provide it…but few fully harness its benefits.  Whether you’re seeking work-life balance, trying to reduce employee burnout, or responding to new paradigms at how work is done, you need to consider 10 critical factors before introducing flexible work arrangements in the workplace.

10 Factors to Consider BEFORE Introducing Flexible Work Arrangements

  1. Do you want to be known as a “family friendly” workplace that is committed to work-life balance? According to a 2014 report by The Council of Economic Advisers, 33% of employees overall – and 50% of working parents – have declined a job offer due to potential conflicts with family responsibilities.  As a result, corporations may lose considerable workforce talent if flexible work arrangements are not offered.  
  2. Is it getting increasingly more difficult to find qualified job candidates? In today’ global marketplace, flexible work arrangements allow employers to hire the most qualified candidates regardless of their geographic location.  This can also expand a company’s market by hiring sales representatives in locations outside of the company’s primary headquarters.
  3. Is employee absenteeism or turnover a problem? Time-based work-life conflicts (such as trying to be in two places at the same time!) increase tardiness and absenteeism – which can ultimately contribute to increased levels of voluntary or involuntary turnover.  Flexible work arrangements provide a win-win in overcoming these staffing challenges.
  4. Are overtime payments decreasing corporate profits? Mandatory overtime is a precursor to poor productivity, decreased quality, and increased levels of burnout.  Through the use of flex-time or shift work, employers can extend their hours of operation without incurring costly overtime payments to nonexempt workers.
  5. Are fixed operational costs skyrocketing? Office space and supplies are expensive.  Through location-based flexible work arrangements, organizations no longer need to provide office space for every employee – which can result in a significant decrease in overhead expenses.
  6. Are you searching for ways to increase revenue and/or profitability? Studies have shown that flexibility enhances employees’ feelings of control because their work arrangement aligns with their hours of peak productivity (the early bird and the night owl).  This greater efficiency and effectiveness can directly influence revenue and profitability.
  7. Is worker productivity hampering efforts to meet market demand? Studies have repeatedly shown that employees who work in a flexible work arrangement tend to be more efficient and productive.  Because workers choose the time and/or location when they work on projects, they can take advantage of the hours in which they are most productive – rather than being constricted to work during standard onsite office hours. Additionally, flexibility changes the way in which employees are managed, from a “face time” to an outcome basis; as a result, workers proactively improve their work habits in order to meet deadlines.
  8. Are your health care costs escalating? Over 90% of patient visits to primary care physicians are for stress-related illnesses or disease.  Flexible work arrangements can mitigate the stressors of fighting rush hour traffic or scrambling to balance work and family obligations.  When stress is decreased, there can be a corresponding decrease in physical ailments (e.g., headaches, compromised immune systems, heart disease, and gastrointestinal problems).
  9. Is compliance with ADA (Americans with Disabilities Act) an issue? Telework can be a viable reasonable accommodation under the ADA.  NOTE:  Employers will be required to cover any work-related expenses that can result in the employee earning less than minimum wage (and overtime).
  10. Do you want to build employee commitment and loyalty? Even if an employee does not take advantage of a flexible work arrangement, the mere presence of this option has been correlated with higher levels of commitment and loyalty.  This may be due to the belief that the employer genuinely cares about the well-being of their workforce and trusts them to get the job done even if they’re not being “seen” doing their work.

Advantages and Disadvantages of 7 Flexible Work Arrangements

Once you’ve determined that flexible work arrangements can address challenges facing your organization, the next decision is to identify the type(s) of scheduling that will cost effectively achieve your objectives.

In general, workplace flexibility falls into two broad categories:  time-based and location-based.

Time-based flexibility focuses on choosing when you will be working.

  • For full-timers, flex-time gives employees flexibility in terms of their arrival and departure times – usually with a core period in which all employees must be on-site.
  • Compressed work weeks enable workers to complete a standard 40-hour work week in less than the standard 5 days.
  • For part-timers, reduced hour professionals can continue to grow in their careers but permanently reduce their weekly work hours – a distinct difference between temporary or seasonable work options.
  • A hybrid is job sharing, in which two employees divide the duties, responsibilities, and benefits of a single full-time position.

Location-based flexibility allows workers to choose where they will be working.

  • Telework (or telecommuting) is the most common option, allowing employees to work offsite through the use of computers and telecommunications technology. Not only does this expand the candidate pool for certain jobs, but it also allows employees to spend additional hours on time-intensive projects.  NOTE:  There are many legal requirements related to compensation and expense reimbursement for teleworkers, most notably under the Fair Labor Standards Act (FLSA) – so be sure to review your plan with an employment lawyer.
  • For road warriors, hoteling enables organizations to contract with vendors to provide locations in which their employees can meet with customers and/or conduct any other business function.
  • One of the newest location flexibility options is snowbirding. Given the harshness of many winters in the northern part of the U.S., some organizations (such as CVS Caremark) offer employees the option to temporarily relocate to a company location that is in a warmer region during the winter months.

For more information, download my free chart, FREE CHART: 7 Flexible Work Arrangements:  Advantages and Disadvantages — you’ll also receive access to my weekly eNewsletter, Success @ Work.  

Dr. Geri Puleo, SPHR, is the President and CEO of Change Management Solutions, Inc., an eLearning company focused on techniques to eliminate the 5 workplace stressors that create and sustain burnout:  Job Change, Organizational Change, Work-Life Imbalance, Poor Leadership and Management, and Ineffective Human Resources.  An entrepreneur for over 25 years, author, blogger, career coach, university professor, and researcher, you can see her “in action,” watch her TEDx Talk on YouTube at https://www.youtube.com/watch?v=hFkI69zJzLI.  To contact Dr. Puleo, please go to www.gapuleo.com

 

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